The Wedding Unicorn
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Wedding Vendor Contracts Toolkit

Most couples sign vendor contracts without understanding half of what's in them. Then something goes wrong — and there's nothing to stand on.

This toolkit gives you the contracts, the questions, the trackers, and the checklists to walk into every vendor meeting knowing exactly what you're signing.

$2.99
One-time payment · Instant download · 7 templates
✓ Real contracts  ·  ✓ Print-ready PDFs  ·  ✓ No subscription

Secure checkout via Stripe · All major cards accepted

7 Templates. Every Vendor Covered.

Not form letters. Not one-pagers. Real, detailed documents built for real weddings.

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General Vendor Service Agreement
Works for ANY vendor — florist, decorator, officiant, transportation, hair/makeup, entertainment. Covers scope, payment, cancellation, liability, force majeure, IP rights, and dispute resolution. Built to protect you.
Fully editable · 10 sections · Print-ready
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Photography & Videography Contract
The most nuanced vendor contract you'll sign. This template covers: lead vs. associate artists, deliverable timelines, RAW file rights, editing style, backup equipment clauses, gallery access, copyright, and substitution policies.
Covers photographer + videographer · 11 sections
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Catering Agreement Template
A real catering contract covering guest count guarantees, guaranteed vs. actual count billing, dietary accommodations, staffing ratios, bar licensing, cake cutting fees, overtime rates, service charge breakdowns, and cleanup responsibilities.
With pricing table + payment schedule built in
🏛️
Venue Contract Review Checklist
60+ line items to check before you sign any venue contract. Covers hidden fees, cancellation traps, vendor restrictions, noise policies, setup/breakdown windows, deposit refundability, and 10 must-ask questions. Includes red flags and pro tips throughout.
Helps you negotiate — not just review
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Vendor Payment Tracker
Track every vendor, deposit, balance, payment date, and due date across every category — venue, photo, video, catering, bar, florals, DJ/band, hair, makeup, transportation, officiant, and more. Includes a gratuity planner with industry-standard ranges.
Covers 12+ vendor categories + gratuity guide
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Vendor Comparison Matrix
Stop making decisions from memory. This side-by-side comparison sheet covers every meaningful criteria for photographers, caterers, DJs, and florists — with a built-in 1–5 scoring system for price, quality, vibe, and confidence. Compare up to 4 vendors per category.
4 vendor categories · Score and compare
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Complete Vendor Interview Guide
75+ questions to ask across every vendor type — universal, photographer, caterer, DJ/band, florist, hair & makeup, officiant, and transportation. With answer lines to take notes during consultations and a rating system to compare after.
75+ questions across 8 vendor categories

Built by an Event Planner.
Designed by a Legal Professional.

The Wedding Unicorn has coordinated hundreds of weddings, quinceañeras, galas, and corporate events. We've seen every vendor dispute — the no-shows, the hidden fees, the "that's not in the contract" moments.

These templates were built with legal expertise to actually protect couples — not just look official. Every clause exists for a reason. Every question in the interview guide came from a real consultation gone wrong.

This is what we wish every couple had before they signed anything.

⚠️

Most vendor contracts are written to protect the vendor — not you.

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Hidden fees (service charges, overtime, setup fees) can add 20–30% to your total.

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Without a cancellation clause you negotiated, your deposit is likely gone forever.

🎯

Knowing what to ask in the consultation is how you find out who to trust.

From Couples Who Wish They'd Had This Sooner

“I signed a venue contract without knowing half the clauses — and lost $4,000 when we had to reschedule. This checklist would have saved me from every mistake I made.”

Jasmine R.
Married June 2024

“The catering agreement caught a service charge that wasn't in the quote. Saved me $1,200 in surprises on the wedding day.”

Marcus T.
Married October 2023

“The photography contract template is more detailed than what my photographer sent me. I used it to add clauses about the backup shooter and the editing timeline.”

Alyssa M.
Married March 2024
7
Ready-to-Use Templates
75+
Vendor Interview Questions
60+
Venue Contract Checkpoints
$0
Extra Fees — Ever

Frequently Asked Questions

Are these real contract templates I can actually use?
Yes. These are substantive, detailed templates modeled on real wedding industry contracts — not generic one-page forms. They cover scope, payment, cancellation, liability, IP rights, and dispute resolution. They are starting points for negotiation, not replacements for legal counsel. We recommend having an attorney review before signing any contract with significant financial exposure.
What format are the files in?
All templates are delivered as print-ready HTML files you can open in any browser and print to PDF. The contracts print cleanly with signature lines, fill-in fields, and professional formatting. No software required.
Can I use these for any wedding, not just in New York?
Yes. These are general contract templates and are not state-specific. The governing law field is left blank for you to fill in with your state. The Venue Contract Checklist includes a note about consulting local laws for food/beverage licensing.
Do I use these to send to vendors, or to review what vendors send me?
Both. The General Vendor Agreement and Photography/Catering contracts are designed to be sent TO vendors when they don't provide their own contract. The Venue Contract Review Checklist and Vendor Comparison Matrix are tools to help you evaluate what vendors send you. The Payment Tracker and Interview Guide are for your own use.
Can I get a refund?
Because this is a digital download, all sales are final. If you have a technical issue accessing your files, email hello@weddingunicorn.com and we'll make it right immediately.

Stop Signing Things You Don't Understand

$2.99 for 7 templates that cover every vendor conversation you'll have. Instant access. No subscription. No upsells.

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